Bid-to-contract automation for manufacturers
Answer every RFP and RFQ with everything your company already knows.
Nexus AI reads the request, checks stock, BOM and vendor lead times, drafts from what you've won before, prices within your rules, and brings the right person in for every decision.
Works on top of your ERP
·
A person approves every quote
·
Every decision on record
What a proposal costs today
9
contributors on the average RFP response
30 hrs
of writing alone, before reviews, pricing and approvals
~25%
of working time lost searching for answers
Sources: 2024 survey of 1,663 proposal professionals by Loopio with APMP; Atlassian State of Teams 2025, 12,000 knowledge workers.
The problem
The answer to every RFP and RFQ is already in your building. It's just in six places.
On-hand lives in the ERP. Customer pricing and quote history live in the CRM. The BOM lives in PLM. Lead times sit in a vendor's email. And which alternate actually works? That's in one engineer's head.
How it works
It knows your business, runs your rules, and asks the right person.
No new system to learn and nothing ripped out. Nexus AI sits on top of the ERP, CRM and PLM you already run.
Your data
Knows your business
Reads the RFP or RFQ and every addendum, and matches each line to your part numbers, stock, BOM, vendors, past proposals and outcomes.
Your process
Runs your rules
Applies your bid criteria, margin floors, compliance checks and approval limits on every response, every time.
Your people
Asks the right person
Routes sections to contributors and decisions to approvers, with the context attached. When it isn't sure, it asks instead of guessing.
01
Read the request
Every line, quantity and due date
02
Decide go/no-go
Against your own win history
03
Check supply
Stock, BOM, lead times, alternates
04
Draft and price
From past winners, within your floors
05 · A person
Approve
The right approver, with the context
06
Submit and learn
Outcome recorded for the next bid
Turn a quote request into a controlled decision.
Why we built Nexus
Hear it from the people who built it.
Gowitek's leadership on the quoting problem we kept seeing inside manufacturers, and why we built Nexus to sit on top of the systems you already run.
[2:30]
For every team that touches a quote
One RFQ, five teams. Each one sees what matters to them.
Pick your role to see what Nexus shows you, and what changes on your side of the quote.
"Which RFQs are we about to lose, and where should my team focus?"
See every open RFQ, what's at risk, and where you win.
- Live RFQ board. Every request, owner, due date and status, without chasing the team.
- Early warning. RFQs due soon with lines still unassigned or blocked.
- Hit rate by category. Know which product lines and customers you win, and point the team there.
What changesMore RFQs answered same day with the team you already have, and no bid dying quietly in a shared inbox.
AI observation: Two RFQs have 3 and 12 blocked lines. Clear those first: they hold $2.25M of open value.
Product screen · demo data
"Can I quote this line, at what price, and when can it ship?"
Every line pre-checked. You review, not re-key.
- Lines already extracted. No re-typing a 20-page RFQ into a spreadsheet.
- Customer description to your P/N. With a reason you can check.
- Stock, ship date and last price quoted to this customer, on the same screen.
What changesReps spend their day selling instead of searching, and quote far more RFQs without adding headcount.
AI observation: 3-phase PDU: 64 of 120 in stock. The 56-unit gap is covered by PO #44218.
Product screen · demo data
"Stop pulling me into every quote to ask which part replaces which."
Engineering reviews the exceptions, not every RFQ.
- Alternates with the reasoning. Same mechanism, same rating, what's different.
- Only flagged lines come to you. Low confidence or new specs get routed for review.
- Your answer is kept. Once you approve an alternate, the whole team can reuse it.
What changesEngineers get their week back, and the knowledge in their heads stays with the company when they move on.
RS-SQ-19 is discontinued. What can we offer instead?
RS-SQ-21 is the closest match: same square-hole pattern and load rating, 12 mm longer. Engineering approved it as an alternate in May. 600 in stock.
Sources: PLM drawing RS-SQ-21 rev C · alternate approval, May 2026 · ERP stock
Sources: PLM drawing RS-SQ-21 rev C · alternate approval, May 2026 · ERP stock
For review: 2 lines this week need an engineering check (new spec from customer)
"Don't promise a date we can't build to."
Know the real ship date before sales promises one.
- BOM roll-up. Stock checked across every component of an assembly, not just the finished SKU.
- The part that holds up the order, flagged, with vendor lead times side by side.
- Open POs counted. What's already on order and when it lands.
What changesFewer expedites and missed dates, because the promise date is set by what you can actually build and source.
AI observation: Cold-aisle containment and its top panel are at 0 of 60. They will hold up 3 open requests.
Product screen · demo data
"Where is margin leaking between the quote and the invoice?"
Every discount approved by name. Every quote on the record.
- Discount approvals. Quotes above your threshold route to the right person automatically.
- Pricing precedent. What you quoted this customer before, and what won.
- A full audit trail. Who changed what on every quote, and why.
What changesMargin decisions are made on purpose, by a named person, not buried in an email thread.
AI observation: Legal has held a $2.98M RFP for 18 hours and it is due tomorrow. Nudge or reassign.
Product screen · demo data
For IT: Nexus sits on top of your ERP, CRM and PLM. Nothing is replaced, access is role-based, and every action is logged.
Give every quote desk your best estimator.
See team workflows
For every team that touches a quote
One RFQ, five teams. Each one sees what matters to them.
Pick your role to see what Nexus shows you, and what changes on your side of the quote.
"Which RFQs are we about to lose, and where should my team focus?"
See every open RFQ, what's at risk, and where you win.
Live RFQ board.
Every request, owner, due date and status, without chasing the team.
Early warning.
RFQs due soon with lines still unassigned or blocked.
Hit rate by category.
Know which product lines and customers you win, and point the team there.
What changesMore RFQs answered same day with the team you already have, and no bid dying quietly in a shared inbox.
"Can I quote this line, at what price, and when can it ship?"
Every line pre-checked. You review, not re-key.
Lines already extracted.
No re-typing a 20-page RFQ into a spreadsheet.
Customer description to your P/N.
With a reason you can check.
Stock, ship date and last price quoted
to this customer, on the same screen.
What changesReps spend their day selling instead of searching, and quote far more RFQs without adding headcount.
"Stop pulling me into every quote to ask which part replaces which."
Engineering reviews the exceptions, not every RFQ.
Alternates with the reasoning.
Same mechanism, same rating, what's different.
Only flagged lines come to you.
Low confidence or new specs get routed for review.
Your answer is kept.
Once you approve an alternate, the whole team can reuse it.
What changesEngineers get their week back, and the knowledge in their heads stays with the company when they move on.
"Don't promise a date we can't build to."
Know the real ship date before sales promises one.
BOM roll-up.
Stock checked across every component of an assembly, not just the finished SKU.
The part that holds up the order,
flagged, with vendor lead times side by side.
Open POs counted.
What's already on order and when it lands.
What changesFewer expedites and missed dates, because the promise date is set by what you can actually build and source.
"Where is margin leaking between the quote and the invoice?"
Every discount approved by name. Every quote on the record.
Discount approvals.
Quotes above your threshold route to the right person automatically.
Pricing precedent.
What you quoted this customer before, and what won.
A full audit trail.
Who changed what on every quote, and why.
What changesMargin decisions are made on purpose, by a named person, not buried in an email thread.
For IT:Nexus sits on top of your ERP, CRM and PLM. Nothing is replaced, access is role-based, and every action is logged.
Give every quote desk your best estimator.
Insights & margin
Nexus tells you what matters before the quote goes out.
Show one useful recommendation, then prove whether the quote can be built, sourced and approved with margin intact.
AI suggestion on a live quote
RFQ-2026-0418
Nexus recommendation
This RFQ mirrors a prior winning quote.
The 2024 Helios cooling proposal had 87% structure overlap and won at 28.4% margin. This draft is at 29.7%, with room to absorb the expedite fee.
Last win
28.4%
This draft
29.7%
Headroom
+1.3 pts
Past win matched
87%
Lead-time risk flagged
1 line
Approval packet ready
Finance
What matters most 01
Can we build it?
Nexus checks the BOM and sub-assemblies, not just finished SKU stock. It flags the component that will hold up the order before sales commits.
CAK-48 frame
OK
Door set
OK
Top panel
Short
What matters most 02
Can we source it in time?
Nexus compares vendor lead times and approved alternates, so a shortage comes with the next best action instead of another email thread.
21d
Vendor A
12d
Vendor B
30d
Vendor C
01AI suggestion
02BOM check
03Vendor lead time
04Margin decision
05Named approval
This keeps the section focused on the recommendation, the build risk and the sourcing decision, instead of asking buyers to read a full dashboard screenshot.
Protect margin before the quote goes out.
Not another automation tool
Automation tools move data between apps. Nexus AI runs the process that sets your price.
General automation tools are good toolkits. With enough effort you could build pieces of this on one. What you would end up building is Nexus AI.
| Capability | Manual process0 of 11 fully covered | General automation tools0 of 11 fully covered | Typical AI quoting tool3 of 11 fully covered | Nexus AI11 of 11 fully covered |
|---|---|---|---|---|
| Getting the request in | ||||
| Pulls RFPs and RFQs from the inbox, any format | By hand | If someone builds it | Yes | Yes |
| Matches each line to your part numbers | Depends who you ask | Only what you wire in | Yes | With a reason per line |
| Can we actually ship it? | ||||
| On-hand and open POs | Manually | If you connect it | Usually | Live |
| BOM and sub-assembly roll-up | Only your engineers | No | Rarely | Every component |
| Vendor lead times and approved alternates | Email and phone | No | Some | On every line |
| Insight and margin | ||||
| Why you win and lose, by reason | Gut feel | No | Win/loss counts | Loss reasons by category |
| AI observations for each team | No | No | Rarely | Pushed to each role |
| Margin checked against floors and past wins | If someone remembers | Rules someone scripted | Pricing rules | On every quote |
| Control and memory | ||||
| Named approver and audit trail | Buried in email | Varies | Varies | Every decision on record |
| One record from RFP to quote to contract | Across inboxes | Each run starts fresh | Quote only | One record |
| Upkeep | Your team, forever | Someone technical; breaks when the process changes | Vendor-managed | Configured with Gowitek and kept running |
| Getting started | ||||
| How you start | — | Build it yourself | Enterprise rollout | Lean pilot, Gowitek co-invests |
"Typical AI quoting tool" reflects the public product pages of leading RFQ-automation vendors, reviewed September 2026. "Partly" means the capability exists in some products or depends on manual effort.